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HubSpot MS SQL Replicator Guide

Index

  1. Introduction
  2. Account Creation
  3. Activation
  4. User Panel
  5. How to Connect
  6. How to uninstall the app
  7. Beta HubSpot API's
  8. Opt-In Tables
  9. Data Sync
  10. Data Security

 

Introduction

The datawarehoise.io HubSpot MS SQL Replicator consists of data synchronization between HubSpot and an Azure SQL database.

 

Account Creation

1. Create an account at https://datawarehouse.io/account/ 

2. To connect to your app of choice visit the following link and select the app you wish you use. (https://datawarehouse.io/products/).

3. Select the Refresh Rate that you wish to use.

4. Select the Location that you wish the app to be hosted in.

5. Click the get started link on the app product page.

6. You will be re-directed to an authentication page. Please click the Authorize button.

7. Login to HubSpot if you are not already logged in and select the HubSpot account you wish to connect too.

8. Authorize the app to connect to your HubSpot portal by clicking the Connect App button.

9. You are then re-directed to the checkout screen. Please fill out all required information in order to activate your service.

 

Activation

Once you have successfully signed up, we will activate your user. Upon activation, an Azure SQL database will be created with the user's HubSpot data. A User Activation email containing your assigned server and database credentials will then be sent to the email address that is associated with your subscription.

 

User Panel

You can visit https://datawarehouse.io/account/my-app-information-item/ to perform the following self service administrative actions for your connector database. 

  • Re-send your credentials to the email address associated with your order.
  • Reset the password of your connector database
  • Update your Order information
    • Email
    • First Name
    • Last Name
    • Company Name
  • Change your Database information
    • Database Name
    • Database Username

 

 

 

How to Connect

 

In a program such as Microsoft SQL Server Management Studio follow the steps outlined in the screenshot below.

 

Enter the server name and your server login and password. Then click on the options button. The server name should be entered without a http:// prefix. You must enter that information exactly as it written in our delivery email. Some email providers automatically hyperlink the server address. Do not copy the hyperlink. Simply copy paste the text and enter it in the Server name field shown below.

 

 

Under connection properties enter your database name and insure everything else matches what is listed below. Then click the connect button.

 

 

You will then have access to your HubSpot Data!

 

 

How to uninstall the app

*Please note this does not cancel your subscription. To do that please visit https://datawarehouse.io/account/view-subscription

1.  Open up the HubSpot Portal that you have installed the app in. In the top right section of HubSpot click on the house icon.

2. A menu will drop down. Click on the Connected apps link.

 

3.  Then click on the actions button for the MS SQL Connector. And click uninstall.

 

Beta HubSpot API's

This app utilizes the following beta API's:

ChatflowThread and ChatflowMessage data tables contain Chatflows data and is powered by the beta API listed below.

https://developers.hubspot.com/docs/api/conversations/conversations 

More information about beta APIs can be found in this supporting documentation.

 

Opt-In Tables

The following tables are available for opt-in as they tend to be larger, advanced data sets and can take up a significant amount of storage and API Calls. You can submit a support request with your database name at https://datawarehouse.io/opt-in-data-types/ or email us directly with your database name at help@datawarehouse.io to ask for these to be enabled. There is no additional cost to enable these tables. 

  • ContactWebEvents
  • CustomEvent
  • ContactSubscriptionType
  • ChatflowThread
  • ChatflowMessage
  • TicketPropertiesHistory
  • DealPropertiesHistory
  • ContactPropetiesHistory
  • CompanyPropertiesHistory
  • EngagementsHistory
  • CampaignContactAssociations

 

Data Sync

Data syncing will be done at intervals determined by your plan.

Please allow at least 24-48 hours from activation for the initial database to be built. Once it is built it will refresh at the rate determined by your plan.

 

Data Security

  • Only you will have "read only" access to your database.
  • User authentication for HubSpot is done using OAuth 2.0 protocol as per the best practice in industry.
  • This application is GDPR Compliant. If your billing country is located in the EU the app will be hosted and processed in Microsoft Azure's EU West Region.
  • If you have trouble accessing the database due to your internal firewall restrictions please have your IT department open outbound TCP Port 1433
  • If there is information missing from a property it could be because that fields is improperly configured in HubSpot.